Job Postings
Drafts job postings and job descriptions from the job order, for a recruiter to review
Stays out: Pay data from other clients, anything that screens candidates
STAFFING AGENCIES
Get Your Staffing Agencies Data AI‑Ready
The Staffing Agencies Pack is how Small Biz Data works with firms that place temporary, contract and permanent workers. It starts with the spread: what each placement bills against what it costs in pay and burden, matched every week from timesheet to payroll to invoice.
Who It's For
Light industrial, office and administrative, IT and professional, health care support and hospitality staffing firms, plus recruiting firms that also place contractors. Their data sits across an applicant tracking system and CRM, timekeeping, payroll or an employer-of-record service, job boards, the books and client vendor-management portals.
What We Measure
Gross Margin per Hour
Bill rate minus pay rate and burden, for each placement and on average
Where It Comes From: Timekeeping, payroll and billing
Gross Margin by Client
Gross margin dollars and percent for each client
Where It Comes From: Billing and payroll
Fill Rate
Share of job orders filled
Where It Comes From: Applicant tracking system
Time to Fill
Days from job order to start
Where It Comes From: Applicant tracking system
Workers on Assignment
Contractors working this week
Where It Comes From: Timekeeping
Timesheet Approval Lag
Days from week end until client-approved timesheets are in
Where It Comes From: Timekeeping
Hours Paid but Not Billed
Payroll hours with no matching invoice line
Where It Comes From: Payroll and billing
Days Sales Outstanding
Days of billings sitting unpaid
Where It Comes From: Books (AR aging)
Gross Margin per Recruiter
Gross margin dollars divided by recruiters
Where It Comes From: Billing and staff list
Client Concentration
Share of gross margin from the three largest clients
Where It Comes From: Billing
Targets are set from your own history, never from industry averages.
AI Assistants We Set Up
Each assistant is a Claude Project set up on your own Claude Pro account with model training off, and drafts are always reviewed by a person.
Candidate & Client Messages
Drafts interview confirmations, assignment details, check-ins and client updates for a recruiter to send
Stays out: Social Security numbers, background-check results, medical information
Agency Procedures
Answers staff questions about how the agency does things
Stays out: Candidate files
Rate Quote Builder (optional)
Turns a pay rate and the agency's burden and margin rules into a bill-rate quote draft
Stays out: Individual worker pay histories
What Stays With You
Small Biz Data organizes and connects the agency's data. It does not give legal, employment-law or tax advice. AI never screens, ranks or rejects candidates; people make every hiring and placement decision. Several states and cities regulate AI in hiring, so any AI use in recruiting is checked against the agency's own counsel's guidance. Social Security numbers, I-9 and background-check documents stay in the agency's own systems and never go into an AI tool.
How Ready Is Your Business?
Twenty yes-or-no statements written for Staffing Agencies. About five minutes, nothing to sign up for.
Other Industries
- Trades & Home Services
- Construction Contractors
- E-Commerce
- Restaurant Groups
- Real Estate Brokerages
- Property Management
- Financial Planning & Advice Firms
- Insurance Agencies
- Law Firms
- Accounting Firms
- Architecture & Engineering
- Marketing & Creative Agencies
- Higher Education
- Nonprofits
- Veterinary Clinics
- Industrial Equipment Sales
- Small Manufacturers
Ready to Make Your Data Actually Useful?
Book a free 30-minute assessment. We'll walk through your current data situation, spot the highest-leverage fixes, and give you a clear path forward — no commitment.
No commitment · No technical jargon · 30 minutes